Enterprise RAS—Providing Hospitals and Other Healthcare Facilities a Significant Return On Investment and Cost Savings For Each Inpatient and Outpatient Registration

Enterprise RAS automates paper processes in hospitals resulting in a seven to one cost savings per patient registration. A 200 bed hospital can realize $1.2 million in cost savings within three to six months and as much as $4 million. Paper processes are automated by capturing data, transforming it to actionable information in various formats and distributing to authorized recipients or depositing it into easily accessible electronic patient and/or departmental folders.

Enterprise RAS is designed to reduce costs within hospitals by automating the various paper processes by capturing and organizing information into easily accessible electronic patient and/or departmental folders. These business solutions provide stakeholders with a return on investment (ROI) within a three to six month period.

Enterprise RAS automatically transforms data by capturing and extracting data from any application without the use of interfaces. Once captured the information is automatically distributed or placed into departmental and/or patient folders and is easily searched and retrieved in a secure environment.

With the onset of RAC (Recovery Audit Contractors), the CMS (Centers for Medicare and Medicaid Services) audit contractors will be actively reviewing within every hospital up to three years of Medicare-related documents looking for Medicare overcharges. The value of Enterprise RAS’ electronic storage and immediate retrieval of business, financial and patient clinical documents can save hospitals valuable resources for not only RAC audits, but for legal discoveries and required compliance auditing.

Hospitals utilizing Enterprise RAS are experiencing the reduction of expenses, increased productivity and the optimization of existing hospital systems. By using Enterprise RAS, hospitals eliminate 50%-80% of the cost of computer-generated paper as well as labor associated with locating and handling documents.

Overall Benefits of Enterprise RAS

Enterprise RAS has been specifically tailored for healthcare workflows to reduce costs and expedite payments, while maintaining the integrity of all security and privacy mandates.

• For each patient registration processed, a hospital could save $7; A 200 bed hospital can realize $1.2 million in savings within three to six months following implementation.
• Enterprise RAS is an important element in the success of a broader electronic medical record (EMR) solution; Enterprise RAS is proven to work with all major applications, independent of hardware, operating system, databases or system architecture
• By sitting on top of and capturing information from disparate hospital information systems, Enterprise RAS creates a powerful “warehouse” of information that makes it possible to instantly find patient, vendor or personnel records; with the security built into Enterprise RAS, users will only be able to see the specific data they are authorized to see

Savings in Paper, Printing, Copying and Handling Costs

Hospitals are required to maintain “mountains” of data, to print on a variety of forms and to deliver this data to different areas within the organization. At the same time, it is important to have immediate access to information. The printing and distribution of this data is most often a customized solution to meet the needs of each department and involves a large amount of lost time printing, copying and distributing reports.

• With Enterprise RAS, all reports and documents are available electronically.
• Enterprise RAS allows immediate access to large volume reports while at the same time reducing/eliminating the space and storage costs associated with paper; for many departments, daily report printing will be eliminated altogether.
• Enterprise RAS reduces the required storage space normally required for the volumes of paper and files while adding search and retrieval capability from the user’s desktop.

Search & Retrieval

According to recent studies, office workers spend up to 60 percent of their time preparing, handling, filing, copying and faxing documents. This means that only two days of each week are spent on productive, decision-making time. The biggest direct cost of a filling system is the cost of labor for retrieving and replacing files. It takes about 15 minutes for someone to look for, retrieve, deliver and then re-file a document back to where it was stored. Multiplying hourly labor costs by 25% gives the hard costs for managing paper files. In a typical information intensive enterprise, employees spend as much time searching for information as they do using it to make business decisions.

• With Enterprise RAS, workers have more time to make important decisions that drive your business and spend less time trying to find information
• Search results can be copied, printed, or cut and pasted into new documents or into a database, eliminating any re-keying of data
• Expenses reduced or eliminated include statement mailers, bill forms, cost of printing UB04s and CMS 1500s, and the cost of ad hoc reports

Customer Service

Hospital patients are happier and customer service enhanced when complete and accurate records can be accessed quickly. Unfortunately, maintaining accuracy is difficult and time-consuming in a paper-based system.

• With Enterprise RAS, hardcopy reports that had to be printed and sorted through to find patient data are replaced with a comprehensive, electronic library of documents
• Enterprise RAS manages all data, making information available as needed for customer service

To find out how your institute can realize the significant cost savings and return on investment, click here or call (800) 760-4096.