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Greenwood Leflore Hospital Bridges Gap Between Paper and EMR with DBTech’s RAS e-Forms

CLARK, NJ – MARCH 8, 2011Dbtech today announced that Greenwood Leflore Hospital of Greenwood, MS has successfully completed the first phase of converting paper forms to the dbtech Ras workflow and intelligent document management platform, and simplifying the process of exchanging patient information with the hospital’s EMR system.

“Even before the concept of electronic medical records was on the drawing board dbtech was helping hospitals eliminate paper, improve patient safety and extract unnecessary administrative costs from hospital care,” said Philip N. Kaplan, CEO of dbtech. 

“Dbtech Ras not only turns paper into searchable information but now serves as the bridge between paper-based information and ‘meaningful use,’ as hospitals implement EMR systems throughout the country.”

Greenwood Leflore serves six counties and is one of the largest hospitals in the region, with more than a dozen medical services and 18 outpatient satellite clinics.  Since 2006, 10 departments and all patient care units have been relying on nearly 500 pre-printed forms for their business processes, often having to redesign the forms to suit their unique department needs. 

“Nothing was standardized and form changes were difficult to maintain,” said April May, RN, the hospital’s clinical specialist and reporting document management administrator for nursing services.  “Nearly 20 percent of hospital staff time was spent on manually processing forms.”

On average, the hospital generated nearly 100 sheets of paper per inpatient and 75 per outpatient, with an estimated cost of $39,000 a year for just one set of patient care forms.

Greenwood Leflore implemented dbtech’s eForms, which takes information from hospital department data sources and automatically generates pre-populated, bar-coded documents.  Pre-printed forms, stacks of paper and multiple copies all go away.  Moreover, transferring patient information from eForms to the hospital’s EMR system is much simpler.

Within two months, 483 documents used by 12 departments have been scanned and converted to eForms where they can now be modified as needed, then bar-coded and stored in electronic patient folders.  Ras captures, compresses and archives all scanned paper and electronic patient documents into a searchable database allowing users access to real-time, ad-hoc and archived information in report form. 

Greenwood Leflore has already calculated a savings of more than $145,000 annually using eForms from dbtech.  To read the case study about Greenwood Leflore Hospital click here.

Media Contact:
Phil Sullivan, Director of Marketing
(732) 882-0200 x113
psullivan@dbtech.com

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